Scope Statement - Going Green

...

- Fees

We will be charging a consulting fee from the University.

3.3 Excluded from the Project

- Transportation

- Furniture

- Recreational facilities such as gym, tennis and foot ball courts

- No involvement with the food provided by the cafeteria

3.4 Key Deliverables/Expected Outcomes

- Installation of LED lights leading to lower consumption of electricity.

- Installation of energy saving software in the computers, hence efficiency in power saving.

- Eco- Friendly campaigns organized once each semester on a weekly basis.

- Satisfaction of the clients through benefits received from the progress of the project.

PROJECT PARAMETERS

4.1 Constraints

- Time scale: the assigned timeframe for the project is one academic year, i.e. – September to December and Jan to May. However, since we are operating in a dynamic environment, things change from time to time and our project has to adapt to the same.

- Effort: the amount of work carried out for installation of eco-friendly alternatives.

- Budget: The total allocated budget is AED 392,500.

- People: Outsourced contractors will carry out the fixing and installation of lights and computer software.

- Environment: the changes will be made during the break period of the university in order to not affect the campus operations.

- Consultation Fees

- AED 120,000

- LED Lighting Cost Analysis

- Assuming, one LED tube light costs 3.67 AED due to whole sale purchase and since we are assuming we require 2500 Led tube lights at 3.67 per piece that would imply a cost of AED 9175/-

- Fixing charges for technicians with tools and kits @ 3 AED per hour. Assuming they work for 6 days a week for 7 hours. Quantity of technicians required to carry out this task of updating LED lights in two phases of HW are 40 technicians.

- Planned delivery date for updating LED is 25 days excluding Friday (Public Holiday) therefore, the rate for 25 days accounts to 21,000/- AED for 40 technicians. Therefore, total cost + installing charges = AED 30,175/-

- Therefore proposed budget for purchasing, installing, logistics and other miscellaneous expenses ( including market changes in prices)= AED 32,000/-

- Buying recycled paper in bulk (campaign)

- 1 carton of 4000 sheets of recycled paper that can be used for brochures, printing etc is AED 609.22/-

- Therefore, 10 cartons of 4000 sheets @ 609.22 = AED 6092.2/-

- Hence, proposed budget for purchasing + logistics and other miscellaneous expense ( including market changes in prices)= is estimated at AED 7,500/-

- Energy efficient Software’s

- Assuming 400 computers @ HW, and soft wares are worth AED 365/-

- Total software cost = 146,000 AED/-

- Installation charges can be avoided if I.T of HW is installing, else a team of 10 (40 computers each) I.T technicians would be estimated to complete installation successfully.

- Cost at which I.T technicians work, hourly rate = AED 50 /-

- Assuming they work for 6 days a week for 7 hours, then total cost for one tech is AED 2100 /-

- Consequently, 10 workers would imply AED 21,000(Avoidable cost)

- Thus, the estimated budget for purchasing + logistics + installation + misc. expenses ( including market changes in prices)= is estimated at AED 170,000

4.2 Critical Assumptions

- Lack of awareness about the environmental concerns can result in lack of participation on the part of the student body and faculty.

- Disapproval from Heriot Watt: An effective demonstration is required in order to prove to the clients that these initial expenses will outweigh the benefits in the long term. Example: In order to get the LED lighting installed, some expenses will be incurred such as labor and cost of current lighting. We need to clearly show Heriot Watt that by the installation of LED we are helping them decrease long term cost even though there is an increase of short term costs.

- Issues with the sub-contractors regarding the supply of required equipment and manpower needed for installations or suppliers of other items that will be essential to run the project. This will include time taken to sign contracts, deliver supplies, etc.

4.3 Critical Success Factors

(Critical success factors are quantifiable criteria that must be met for the project to be considered successful.)

- Consistency: Awareness among the student body about green projects and its lifetime benefits.

- Green Concept: Emphasizes on having a green approach on everyday basis within the university such as, use of reusable papers

---------------------------------------------------------------

5. PRODUCT/SERVICE DESCRIPTION

Going Green Consultants will aim towards instilling and reinforcing the concept the 3 R’s through a practical and more holistic approach.

- Reduce the wastage and consumption of energy and other nonrenewable resources

- Reuse resources instead of discarding them

- Recycle by using plastic, cans, cardboard etc for marketing purposes

With regards to the elements of the project, the three main factors to be considered will be as follows:

- Time: Going Green project will be initiated and last for a period