Hostel Accomodation System

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We propose to develop a website for hostel room allocation system for various colleges. Although the idea isn’t ingenious, and there are several localized websites catering to particular geographical regions. We aim to create a robust and user friendly website.

1.2 Scope

The primary objective of our project is to devise a system that can be used by top universities serving real life applications. With students pouring in with every academic session and at the same time demanding accommodation facilities. Their appropriate allocation is one of the onerous tasks in today’s education institutions. Our objective is to eliminate this gap by our hostel allocation system. Our secondary objective is to get acquainted if not imbibed with the technical resources we require during the building of our system which in turn will lead to our holistic technical skillset development and gathered interest in this field of study

2. The Overall Description

2.1 Product Perspective

We propose to develop a website for hostel room allocation system. Although the idea isn’t ingenious, and there are several websites catering to particular geographical regions. We aim to create a robust and user friendly website, based on which colleges can allot rooms to the students. Since the hostel room allocation is very dynamic, we need to constantly update the student’s cgpa’s and maintain the website. Factoring in all the specifications and demands,Waterfall model will be best suited for our project due to the sequential nature of the project.

Although the basic modules for the website will be developed keeping the student’s demands and needs intact along with the software and hardware requirements, the updating of the website according to the changing dynamics in the rooms is necessary.

2.2 Product Functions

Admin

Admin (warden) can add a vacant rooms list whether it is 2-bed or 4-bed or 6-bed.

User

User (students) can view information of available rooms and can select among them.

2.3 Operating Environment

Operating system- Windows or IOS

Platform- website

Hard-disk-10 GB

RAM-512 MB

Web browser-(Mozilla, Google Chrome, Internet Explorer, etc)

3. External Interface Requirements

3.1 User Interfaces

The website offers various modules through which the user can interface with in order to get the desired result. User can select his/her desired room based on the ncgpa rank obtained by the student.

3.2 Hardware Interfaces

Client side

Ram

512 MB

Hard-disk

10 GB

Processor

1.0 GHz

Admin side

Ram

8GB

Processor

3.0 GHz

Hard-disk

20GB

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3.3 Software Interfaces

Client side

Web Browser

Internet Explorer or any other compatible

Browser.

Operating System

Windows or any other compatible OS.

Server side

Front-end

HTML, JSP

Framework

JSP

Database Server

ORACLE – SQL

Web Browser

Google chrome

Operating system

Windows 8.0

4. Functional Requirements:

Functional requirements define the fundamental actions that system must perform. The functional requirements describe the core functionality of the application. This section includes the data and functional process requirements.

The Hostel room allocation system describes the different steps involved in allocating room to the students. This includes Stakeholders at different levels to maintain and control the system.

- The Student’s details are obtained from database and with the help of this student’s pay their fee as advance to the room before the allocation of room happens.

- The receipt is generated by the finance department which enables the student to choose their room for the coming academic year.

- Then the ranks are given to the students based on the ncgpa calculation. Each student gets a rank based on his/her branch topper’s cgpa and overall batch topper’scgpa.

- These ncgpa and rank generation is taken care by the co-ordinator who makes sure that every student has obtained their rank.

- According to the ranks the students are allowed inside the counselling hall where the warden gives the list of rooms available according to their rank.

- Then the student choices the room according to his/her rank i.e., 2-bed or 4-bed.

- Based on the room selected the student can select her roommates i.e., either 2 or 4 persons.

- Finally the warden allots the room to the student based on their choice.

- This system ensures a