Accounting System of Coca Cola

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In addition, we continue to deploy mobile solutions for sales, merchandising, delivery and equipment service to varying degrees across our countries. This program now has 5,900 users with an additional 3,000 planned for the remainder of 2008. This represents an investment of over €13.4 million for the period 2006 through 2008. This significant investment in mobile capability recognizes the value of equipping our field representatives with mobile technology that leverages our scale and provides a mechanism for readily deploying best practices in the area of customer, equipment and delivery management throughout our business.

1.5 THE ROLE OF THE ACCOUNTANT

An accountant performs financial functions related to the collection, accuracy, recording, analysis and presentation of a business, organization or company's financial operations. The accountant usually has a variety of administrative roles within a company's operations. In a smaller business, an accountant's role may consist of primarily financial data collection, entry and report generation. Middle to larger sized companies may utilize an accountant as an adviser and financial interpreter, who may present the company's financial data to people within and outside of the business. Generally, the accountant can also deal with third parties, such as vendors, customers and financial institutions.(smallbusiness.chron.com, 2017) Moreover, In most organizations, the accounting function is the single largest user of IT. All systems that process financial transactions impact the accounting function in some way. As end users, accountants must provide a clear picture of their needs to the professionals who design their systems. For example, the accountant must specify accounting rules and techniques to be used, internal control requirements, and special algorithms such as depreciation models. The accountant’s participation in systems development should be active rather than passive. The principal cause of design errors that result in system failure is the absence of user involvement.(assignmentpoint.com, Therefore, the role of an accountant in the Newton & co company may includes the following:

Accounting:

- Prepare journal vouchers to account for OPEX and other transactions as required at period close.

- Maintain adequate supporting documents for all journal vouchers posted into the system

- Maintain schedule of prepayments and accruals and ensure they are reviewed and booked monthly.

- Follow-up on General Ledger reconciling items and raise any required adjustment JVs

- Assist the Tax and Accounting analyst with detailed analysis of SAP transactions, preparation of schedules for audits and other assigned duties

- Fixed Assets Accounting:

- Review monthly Assets under Construction (AUC) report from the fixed assets team in Manila to ensure timely capitalization of fixed assets.

- Ensure tagging of all new assets

- Monthly review of fixed assets register (FAR) to ensure that assets marked for capitalization were capitalized.

- Prepare and submit assets maintenance form for any required adjustments to the FAR

- Provide support for the periodic fixed assets verification exercise.

- Business Travel Management:

- Serve as the local contact for all BTM issues and provide required support to the BTM team

- Process travel invoices from the travel agency (HRG),

- Support associates with expense reports queries & resolution,

- Process Corporate cards (AMEX & VISA) for associates

- Review and prepare all employee receivable reconciliation & ensure clearing of aged items.

- Follow-up with associates with aged expense (above 60days) and ensure clearance

- Intercompany:

- Submit all back charges (Intercompany transactions) on the Intercompany tool with adequate supporting documents

- Review and reconcile all intercompany balances monthly

- Ensure back charges of all 1807 transactions from 1512

- Account Payable:

- Review weekly payment proposals and to ensure accuracy & compliance before approval and payment

- Support AP / P2P team in the clearing of payment block lists

- Support the GRIR analyst and AP team in reconciliation of GRIR account

- Support GRIR analyst and AP team in reconciling of vendor's account in debit

- Review of Open POs and ensure accurate accrual of any un-invoiced services delivered at month end.

- Support the GRIR analyst in ensuring appropriate filing of invoices and other payment documents for easy of retrieval

Others:

- Assist in the submission of RFAs and follow through to ensure prompt approvals

- Request for bank statements for associates visa processing

- Reconciliation of local bank account (GTBank)

- Assist in the submission of RFAs and follow through to ensure prompt approvals

- Provide back-up for Accounting Analyst during leaves, time-offs.

- Organization Impact / Influence

- Internal:

- All franchise associates

- LE Controller (supervisory responsibilities)

- Regional Controller (for guidance)

- GFO GL, Fixed Assets, Accounts Payable & Disbursement teams, BTM Team, (information sharing etc.)

- External:

- Suppliers/Vendors

- Travel Agency

- Tax Consultants

- Audit Consultants