Mba 655 Homework

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Early confirmation of the Dinner and Dance Event would definitely bring staff’s moral a level up as employees will feel the excitement and recognized.

Ample time to work on project as frequent discussion and meeting would able to fine tune many many tiny gritty issues.

Accept

Good Project Manager is required to keep project expenditure within the budget. Hence, creative and innovative is very important in playing Project Manager role to accept what was given to organize the event.

Acceptance of what is given and to work within the parameter would be the key for a successful event to be held.

Work Breakdown Structure

Before Event Actual Day

Week 1 to 2 August Appointment of Dinner and Dance committee members and Chairman

Welcome all members on board

Brainstorming on Dinner and Dance detailed programmes outline, key performance indicator on project management and achievable objectives to be meet

Generating and short listing of staff name list for the Long Service Award Presentation

Confirmation of Dinner and Dance budget

Finalise event proposal and confirmation of the plan execution

Senior Vice President’s approval on the overall event execution

Week 3 to 4 August Confirmation of employees attendance headcount

Appointment volunteers assisting the Dinner and Dance Event

Designing Invitation Cards with the Dinner and Dance Theme

Sourcing of Event Planner, Venue and Food for Dinner and Dance Event

To get at least three quotation from different vendors and to do a price comparison

Negotiation of the chargeable fees and the payment terms and conditions clause stated in the agreement

Week 1 to 2 September Confirmation and finalization - Event Planner, Venue and Food Menu

Preparation of President’s speech

Week 3 to 4 September Sourcing of Door Gifts and Awards Presentation

Confirmation of Door Gifts, Awards and staff list

Ensure prompt delivery by respective vendors of items

purchased

Sending out Invitation Cards

Final round for staff to RSVP their attendance with the

committee members

Week 1 to 2 October Finalization of Event Activities Outline

Week 3 to 4 October Dry Run Dinner and Dance Event

During Event Actual Day

7.00pm to 8.00pm Event Begins; Event Planner will provide Emece and

photographer throughout the night

Reception; Cocktails and light snacks will be served

Get-To-Gather Session; instant photo taking is available. All

are to be seated by 8.00pm

8.00pm to 8.30pm President Arrival and speech presentation

8.30pm to 9.45pm Dinner will be served at 8.30pm. Dishes with 20 minutes

interval

9.00pm to 9.35pm Awards Presentation and Thank you message

9.35pm to 11.00pm Games and Draws

Cost Estimation

S/No

Description

Unit Rate S$

Amount S$

01

Dinner and Dance Venue + Food @ SWITCH by Timbre for Two Hundred and Fifty pax

148.00

37,000.00

02

Beer / Wine / Soft Drinks free flow for Two Hundred and Fifty pax

30.00

7,500.00

03

Event Planner - Top Rank Pte Ltd

come with One Emmc, Two runners, One Photographer.

Two meters by one meter Dinner and Dance Banner, Stage backdrop plus set up

12,000.00

12,000.00

04

Long Service Awards/Door Gifts/Lucky Draw

-

17,000.00

Grand Total

73,500.00

Dinner and Dance Budgeted

75,000.00

PV Line Graph (cumulative base line budget)

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